An office move affects more than the furniture. Staff need to know when their desks will be ready, someone needs to look after the files, and building management may have a limited window for loading. A clear handover plan helps everyone prepare.
Choose one person to coordinate the move
Give the moving team a main contact who can confirm access, answer questions and approve item placement. Share the plan with staff early, including what they should pack themselves and when their work areas need to be ready.
Confirm access outside your usual routine
Check loading bays, service lifts, parking and permitted moving hours at both offices. If you prefer an evening or weekend move, confirm that the buildings and everyone involved can accommodate it before booking.
Label for the new office
Use department names or desk numbers that match a simple floor plan. Keep a separate list of equipment and boxes so the person receiving them can check delivery. Our office relocation team in Dubai can discuss furniture handling and packing requirements.
Agree on equipment responsibilities
Ask your IT contact to arrange backups, disconnection and reconnection. Keep confidential files under your own supervision and identify any equipment needing specialist handling. Confirm these responsibilities in advance rather than leaving them to moving day.
Plan the gap between premises
If the new office is still being prepared, ask about temporary storage and the collection and redelivery schedule. Send Falcon Movers Cargo your locations, preferred date and item list to discuss an office moving quotation.